UK-hosted data · UKVI-ready audit trail · Role-based access controls · Automated SMS & email alerts · Real-time compliance dashboard · CoS tracking & management · Document checklist automation · UK-hosted data · UKVI-ready audit trail · Role-based access controls · Automated SMS & email alerts · Real-time compliance dashboard · CoS tracking & management · Document checklist automation ·
UK Sponsor Compliance SaaS

UK Sponsor
Compliance,
Simplified.

Stop drowning in spreadsheets and manual checklists. Protexi keeps every sponsored worker record current, every visa expiry tracked, and every audit ready — automatically.

Visa expiry trackingDocument automationUKVI-ready records
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Compliance OverviewLive
94%
Compliant
3
Expiring soon
12
Actions due
Documents verified87%
Visas within validity94%
Audit readiness100%
Ahmad R. — Visa expires in 14 days
Missing: Right to Work doc — Priya S.
CoS assigned — Marcus T., Skilled Worker
UK Data Hosting | Audit Ready | Role-Based Security | UKVI-Ready | Licence Holder Trusted | UK Data Hosting | Audit Ready | Role-Based Security | UKVI-Ready | Licence Holder Trusted |
100%
UK data sovereignty
0
Manual spreadsheets needed
24/7
Automated monitoring
48hr
Average onboarding
The Problem

Compliance is broken.
We fixed it.

Professional reviewing compliance documents
Problem 01
Visa expiries catch you off guard

HR teams juggle expiry dates in spreadsheets, calendar reminders, and email chains — hoping nothing slips before an audit.

Protexi tracks every expiry automatically and fires alerts at 90, 60, and 30 days out.
Stacks of business documents, folders, and paperwork on a desk
Problem 02
Document chaos before every UKVI audit

Hunting Right to Work docs, CoS letters, and salary evidence across email threads costs your team days of avoidable work.

Checklists ensure every record is collected, stored, and one-click retrievable when UKVI arrives.
Compliance analytics on laptop screen
Problem 03
Your sponsor licence is at risk

A single missed duty or lapsed record can trigger curtailment, a civil penalty, or suspension of your sponsor licence.

Real-time compliance score — always know where you stand and what to fix first.
Features

Everything you need.
Nothing you don't.

Built specifically for UK Sponsor Licence holders. Every feature is designed around the UKVI compliance framework.

Core
Visa Expiry Tracking

Automated alerts at 90, 60, 30, and 14 days. Never miss a renewal deadline again.

Core
Document Checklist Automation

Auto-generated per-worker checklists based on visa type and role requirements.

Core
Compliance Dashboard

Real-time compliance score across your entire sponsored workforce. Always audit-ready.

Core
CoS Management

Track Certificate of Sponsorship assignments, statuses, and expiry across all workers.

Core
Role-Based Access

Granular permissions for HR, compliance, and leadership. Right data, right people.

Core
Smart Notifications

SMS and email alerts for upcoming deadlines, missing documents, and compliance gaps.

Add-on
Audit Export Pack

One-click export of all worker records in UKVI-ready format for inspections.

Add-on
HRIS Integration

Connect to your existing HR system. Data flows automatically — zero double entry.

Diverse HR team working together
Why Protexi

Built for teams who can't afford to get it wrong.

UK Sponsor Licence compliance has zero tolerance for error. A single missed record or lapsed duty can cost you your licence, your workforce, and your business continuity.

See How It Works →
HR team in a compliance meeting
HR Teams
Compliance team reviewing documents
Compliance Teams
Leadership team reviewing analytics
Leadership
Use Cases

Built for the whole team.

  • Manage all sponsored worker records in one place — no more spreadsheets or folder hunts.
  • Auto-generated document checklists mean you always know exactly what is missing per worker.
  • Expiry alerts fire automatically, so visa renewals are handled proactively, not reactively.
HR teams cut compliance admin by up to 70%.
See it in action →
Pricing

Transparent.
Scalable. Fair.

Pay for what you use. Every plan includes the core compliance toolkit — scale up as your team grows.

Starter
£149/mo
Up to 25 workers · £6 per extra worker
Perfect for growing businesses sponsoring their first international hires. Everything you need to stay compliant from day one.
  • ✓ Visa expiry tracking
  • ✓ Document checklists
  • ✓ Email alerts
  • ✓ CoS management
  • — SMS alerts
  • — HRIS integration
  • — Audit export pack
Get Started
Most Popular
Growth
£349/mo
Up to 100 workers · £4 per extra worker
For established businesses with an active sponsored workforce. Advanced alerts, integrations, and audit tooling included.
  • ✓ Everything in Starter
  • ✓ SMS + email alerts
  • ✓ Role-based access
  • ✓ Audit export pack
  • ✓ HRIS integration
  • ✓ Priority support
Book a Demo
Enterprise
Custom
Unlimited workers · Volume pricing
For large organisations with complex multi-site operations and dedicated compliance teams. Bespoke setup and SLAs.
  • ✓ Everything in Growth
  • ✓ Custom integrations
  • ✓ Dedicated CSM
  • ✓ SLA guarantees
  • ✓ White-label option
  • ✓ Custom reporting
Talk to Sales
Add-ons
SMS Alerts
per month
£29/mo
Audit Export Pack
UKVI-ready format
£49/mo
HRIS Integration
Connect your HR system
£79/mo
Custom Reporting
Advanced analytics
£59/mo
What people say

Real results from real teams.

“
Before Protexi, we had three separate spreadsheets and still managed to miss a visa expiry. Now our whole team runs off one dashboard and we have not had a compliance gap since.
SB
Sarah B., Head of HR
UK Logistics Group
“
The audit export feature alone is worth every penny. UKVI visited us with 48 hours notice. We had everything ready in under 20 minutes. That has never happened before.
DM
David M., Compliance Manager
Nationwide Care Provider
“
We sponsor 60 plus workers across two sites. Protexi gives me a live compliance score every morning. I sleep better knowing our licence is not at risk from a forgotten document.
PK
Priya K., Operations Director
Tech Scale-up, London
FAQ

Got questions?

Everything you need to know about getting started with Protexi and keeping your sponsor licence safe.

Book a DemoContact Us
Absolutely. Our Starter plan is built for businesses with up to 25 sponsored workers and is priced to be accessible from your very first CoS. You will have the same compliance rigour that large enterprises rely on, without the enterprise price tag.
All data is hosted exclusively within the UK. Protexi is built to comply with UK GDPR requirements. We never transfer data outside UK jurisdiction, and our infrastructure meets the standards expected for sensitive HR and immigration records.
Most customers are fully live within 48 hours. We guide you through importing your existing worker records, setting up your team's access, and configuring alerts. For Enterprise customers, we assign a dedicated onboarding manager.
Protexi is a compliance-first tool that complements your existing HR system. Our Growth and Enterprise plans include HRIS integration so worker data stays in sync automatically. We do not replace your HRMS — we make it compliance-aware.
You will be ready. Protexi maintains a continuously updated audit trail for every worker. The Audit Export Pack generates a UKVI-formatted evidence pack in one click. Our customers have navigated unannounced UKVI visits with zero compliance findings.
Starter and Growth plans are monthly with no long-term commitment. You can cancel at any time. Enterprise plans may include annual terms depending on your configuration, but these are discussed transparently before you sign anything.
Ready to fix compliance?

Stop reacting.
Start protecting.

Join sponsor licence holders across the UK who have made compliance stress-free with Protexi.

Book a DemoView Pricing
Compliance team in office meeting